Why Have More Than One Email Account?

The rain has stopped! The sun finally came out after days of soaking wet, wind, and cold. It was such a departure from our mild and dry April, that it seemed we were skipping summer entirely.

We had friends over for dinner and everyone was lively and fun. I attribute this to good people, good wine, good food, and blue skies. During our conversation, the subject of email accounts came up.

One of our friends explained that he receives 30-40 emails a day, but that only 4 or 5 are emails that he actually needs to read and address. He spends the remainder of his dedicated email time purging the account.

His wife offered that she has four accounts: one for personal emails, one for work, one for junk mail, and one for (something I forgot — OK, the wine was very good). I was quiet at that point, because I actually have five active accounts.

Why do you need more than one email account?

The primary reason is to avoid those daily messages from the companies who solicit your email to be a part of their rewards programs, or for “free” software programs, or free websites.

It was my children, of course, who explained this to me several years ago. They witnessed me reluctantly giving my email at the cash register of the craft store. “Mom, why don’t you have another email to give out when you don’t really want to give out your email?” Brilliant.

And, so, that account was set up. I rarely login unless I am looking for some odd message or coupon that I must produce to get a discount.junk email

Yes, the inbox says 2,491. Occasionally, I will delete the emails when I have extra time on my hands. You can probably guess how often that is. At one point, When the inbox was over 6,000, I selected “delete all.” I had avoided that option for fear I’d delete something I needed. Guess what? I was fine.

Work email is my third account. Like me, you probably have a separate work account because your employer maintains that service. I never mix personal business with my work account; if someone sends a personal message to my work email, I simply forward it to my personal account.

Your work email should always reflect your professionalism. You don’t want an email from “IFL Science” projected on the whiteboard during a meeting. I have actually seen it happen, lest you think I’m making this stuff up!

I also maintain a separate account for my social media forays. Again, I want to separate this part of my life from my personal and business accounts. I check and manage this more frequently than the garbage account. Here is where you receive confirmation of your accounts and password information; notifications about your social media postings; and communication from your contacts.

The fourth account is specifically for this blog. I turn notifications on for this account so that I know and can respond promptly to reader comments and likes. I think of this as my second work account.

Last, but not least, is what you might call my “dream board” account. It is a Gmail account, so that I can compose Google Docs, make slide shows, edit and save pictures, keep a recipe file, and so on.  I could use my personal account for this, but I choose not to because this gmail account feels special — like a personal diary and archive that only I can access.gmail

Other than Google, no business entity invades this account. I don’t receive emails here at all. It is a quiet place in cyberspace for me to create. Try it and let your creative juices flow!

Featured photo by husin.sani. 

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